Resignation Letter Templates

Updated: Sep 28, 2020

Resignation letters should be brief and to-the-point. There are three important things to include in your letter: 

  • The fact that you are resigning;

  • When your last day of work will be; 

  • A “thank you” for the opportunity of having been able to work for the employer.

  • the date you handed this in, since this will be filed into official company records.

Writing a tactful resignation can be daunting, so here are some templates to help you out. Template 1 is more formal and precise, while Template 2 is more informal and personal. Depending on your connection with your manager and circumstance for resignation, you can pick whichever is most appropriate.

Template 1

(Employee Name) 1232 15th Street SoHo, NY 12446


(Ms. Manager Name) Chief Executive Officer (Company name) 456 Main Street Huntington, NY 12345

Dear Ms. Manager,

I am writing to notify you that I am resigning from my position as (Job title) with (Company name). My last day of employment will be (the date 2 weeks from today/depending on company policy).

I appreciate the opportunities I have been given during my time with your company, as well as your professional guidance and support.

I wish you and the company the best of success in the future.

If I can assist with the transition to my successor, please do let me know.

Very sincerely,


Employee Name

Template 2

                             Your Name

1232, 15th Street | SoHo, NY 12446 | (phone number) | (email ID)


(Manager name) CEO (Company name) 456 Main Street Huntington, NY 12345

Dear (manager’s name),

Please accept this letter as notice of my resignation from my position as (job title). My last day of employment will be [date].

It has been a pleasure working with you and your team over the last three years. One of the highlights of my career was collaborating with you to (job description and aim) Your company is poised for continued growth and I wish you much success with your upcoming project.

I would like to help with the transition of my duties so that systems continue to function smoothly after my departure. I am available to help recruit and train my replacement, and I will make certain that all reporting and records are updated before my last day of work.

(manager name), thank you again for the opportunity to work for (Company name). I wish you and your staff all the best and I look forward to staying in touch with you. You can email me anytime at (your email ID) or call me at (your phone number)



( your name)

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